Financial Coordinator

Job Description

• Full-Time
• Posted: February 21, 2022
• Closes: June 19, 2022 at
• Status: Exempt
• Salary Range: $53,664 to $82,825
• Hours: 8 am - 4:30 pm; Monday-Friday

Job Summary

This position assists in carrying out agency financial and reporting responsibilities through data
management and coordination of non-program-specific clerical staff. Responsibilities include
departmental financial records, comprehensive department-wide programmatic data, payroll, tracks
financial data and program data, prepare reports, provide program support, and coordinate special
projects.

Job Duties

Budget:

• Departmental Budgets planning with Department Director
• Programmatic and grant budget planning and implementation with program managers
• Programmatic budget management – fiscal contact for grants

Payroll:

• Preparation of payroll for County processing
• Time Record Management/Tracker
• Payroll detail
• Month End Reports

Deposits
Direct Deposits
Disbursements

• Preparation of departmental vouchers (coding, copying, etc) for program manager, department director approval, and county system processing

Quickbooks

• Financial detail
• Supply Management
• Purchasing
• Postage machine

Billing

• Medicaid and Grant billing according to funders requirements and timelines
• Departmental Billing for services

Reporting

• Sharepoint or other data system as prescribed by funders
• Board of Health reports
• County Reports
• IDPH reports
• Medicaid Reports
• Cost Reporting
• Completes Cost reports, including Medicaid Cost analysis
• Works with program managers for grant reporting
• Grant Balance Report
• Comprehensive departmental activity report (develop & implement)
• Mileage reports
• Postage report
• Copier report
• Fuel report
• Month End Reports

Data

• Participation in QI
• Development and initiating data collection systems for external information re: departmental performance via a variety of methods, including surveys, paper & electronic (ie: Survey monkey)
• Data collection of internal information re: program performance
• Develop and produce reporting mechanisms

Audits

• Assures financial audit compliance

Staff Supervision

• Supervises clerical staff not assigned directly to one program
• Assures coverage of front desk

Program Support
Emergency Response Role

• Will have an assigned role in emergency response
• Must complete NIMS training within 6 months

Job Qualifications

• Bachelor's degree in accounting
• Two to five years experience
• Experience preferred:
  • Grant financial management
  • Cost reporting
  • Proficient in Windows/Microsoft products, including Word, Excel and Access

Job Description